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How IT WorksManual

Servers explained

Servers are the unsung heroes of the digital world. They power websites, enable file sharing, and keep businesses connected. But what is a web server exactly? And what do servers actually do?

At Systems&Smiles, we believe in making tech easy to understand. Whether you’re connecting to a server, managing shared folders, or troubleshooting access issues, this guide will walk you through the essentials of servers and their role in your business.

What Is a Web Server?

A web server is a computer system that stores and delivers content, like websites or files, to users over the internet. Think of it as a digital post office, processing and delivering data to those who request it. But servers can do much more than host websites—they also manage shared resources, streamline collaboration, and secure sensitive data.

What Do Servers Actually Do?

Servers perform several critical functions for businesses, including:

  • Data Hosting: Storing files, applications, and databases.
  • Resource Sharing: Allowing team members to access shared folders and tools.
  • Security: Controlling access permissions and protecting data.
  • Remote Accessibility: Letting users connect to resources from anywhere.

Connecting to a Server

On Mac:

  1. Open Finder and click Go > Connect to Server.
  2. Enter the server address (e.g., smb://192.168.xxx.xxx).
  3. Enter your username and password when prompted.
  4. Select the shared folder to mount it on your desktop or sidebar.

On Windows:

  1. Open File Explorer and click Map Network Drive.
  2. Choose a drive letter and type the path to the server share (e.g., \\serveraddress\foldername).
  3. Check Reconnect at Sign-In to save the connection.

Image Placeholder: Connecting to a Server on Mac and Windows

Managing Server Shares

Adding Additional Server Shares:

  1. Open Finder (Mac) or File Explorer (Windows).
  2. Follow the steps above to connect to new shared folders.
  3. Save them to your desktop or login items for easy access.

Removing Server Shares on Mac:

  1. Open Finder and locate the shared drive under the Shared section.
  2. Click the Eject symbol next to the drive.
  3. Remove login items via System Preferences > Users & Groups > Login Items.

Image Placeholder: Removing Server Shares on Mac

Troubleshooting Server Access

Forgotten Server Details:

  • Your server username is typically the part of your email address before the “@” symbol.
  • For lost passwords, contact your IT team to reset them securely.

Resetting VPN Passwords:

  • If accessing the server remotely via VPN, ensure the new password is updated in your VPN settings after a reset.

Image Placeholder: Troubleshooting Server Access Issues

What Is a Web Server and Why Do You Need One?

A web server is more than just a place to host files—it’s a vital component of your business infrastructure. From powering websites to enabling secure file sharing, servers keep your operations running smoothly. Understanding what servers actually do ensures you’re leveraging their full potential.

Servers are the backbone of modern IT systems, handling everything from hosting data to enabling collaboration. Whether you’re asking what is a web server or looking to improve your server setup, Systems&Smiles is here to help.

Need expert guidance on managing your servers or troubleshooting issues? Get in touch today and let us make IT simple and stress-free!

Photo by Albert Stoynov on Unsplash

S&S Systems:

Our solutions, rolled out in two phases, were game changers for a distributed workforce!. First, we consolidated disconnected platforms into Microsoft 365’s suite of apps. In Phase 2, new processes were designed for a 100% remote workforce in two countries. We automated and systematised all IT, from device purchasing to onboarding and offboarding.

S&S Smiles:

No more hassles keeping track of dispersed hardware.

Security risks of hardware floating around eliminated.

Expanded remote service to include localized repair options.

Cost and time savings.

S&S Systems:

Since innovation is foundational to our client’s business, they totally entrusted us to reimagine their IT from start to finish. We consolidated and streamlined systems, achieved cyber essentials certifications in 3 months, and implemented our zero-touch deployment of Macs and PCs, including architecture industry-specific software needs.

S&S Smiles:

No more friction and frustration, not to mention cost and time savings! IT went from being a nightmare to a dream – and now we’re working on an IT roadmap strategy to evaluate future hardware and software needs as well as optimize their IT infrastructure as they grow.

S&S Systems:

We automated and streamlined all things IT, from device purchasing and management to onboarding and offboarding to core app implementation (e.g., Google workspace, Slack, Vanta) and tackled SOC2 compliance from A to Z.

S&S Smiles:

Zero-touch Mac deployment is now a team crowd pleaser, not to mention the fancy IT and media kit we installed in their posh new offices that work seamlessly, especially during new business pitches! What’s more, no big brand prospect is off the table for our client now that their compliance issues are in-hand.